Calculator
What does slow warranty filing cost you in a year?
Three numbers you already know: how many warranty claims you file in a month, how many technicians you run, and how long it typically takes a closed repair order to become a submitted claim. The maths is shown in full below the result, including where each assumption comes from and why we used the low end of it. No email required.
Estimator
Your numbers, our arithmetic
What you submit to the manufacturer in a typical month.
Used only to break the figure down per technician.
Filing windows commonly close at 30 days.
Estimated annual recovery gap
Estimated annual recovery gap $31,200
Roughly $5,200 per technician per year, against $480,000 submitted.
- Filed too close to the window
- $14,400
- Denials never reworked
- $7,200
- Labour time under-claimed
- $9,600
This is an estimate built from the assumptions below, not a finding about your dealership. We have not seen your claim history.
Claim value at risk once submission reaches the filing window 5%
Claims submitted at or past the 30-day window are frequently refused outright on timing rather than eligibility. We model this as 5% of annual claim value at the window and scale it down to zero at 15 days. This is our own conservative planning figure, not a published industry statistic.
Claims denied on documentation grounds 3%
Denials driven by documentation and coding rather than eligibility. Vendors in this space publish materially higher numbers; we use 3% because it is the floor we are comfortable defending, and because a dealer can check it against their own denial log in about five minutes.
Share of those denials that are recoverable on resubmission 50%
Half of documentation-driven denials, on our assumption, survive rework and resubmission within the programme rules. The other half are genuinely ineligible or out of time. Applied on top of the 3% above, so this line contributes 1.5% of claim value.
Labour time under-claimed against the published time guide 2%
Diagnostic time, sublet, and travel that get performed but not claimed because the repair order was written before anyone thought about the claim. 2% is a deliberately low placeholder for a gap that is real but varies enormously by shop.
How to read it
What the number is and is not
The estimate describes a gap, not a debt. It is the difference between what a dealership of your size and filing speed could reasonably expect to recover and what a dealership filing at that speed typically does recover — which means it is a description of a pattern, applied to your inputs.
Every assumption behind it is visible on this page rather than buried, and every one is set at the conservative end of its honest range. That is a deliberate trade: a number that flatters produces a better first impression and a worse second one, and this business only works if the second conversation happens.
What would make the number real is looking at your actual claims. Denied-claim recovery is priced on contingency for exactly that reason — handing over a backlog costs you nothing if nothing comes back, and it replaces an estimate with a result.
Questions
About the calculator
Is the result a quote?
No, and it is not a promise either. It is an estimate of the gap between what a dealership with your claim volume and filing lag could reasonably recover and what it is likely recovering now. The only way to find out what is actually recoverable in your case is to look at your claims, which is what the call is for.
Where do the assumptions come from?
They are published on the page itself, in an expandable panel under the result, with a source note against each one. Where an honest range exists we use the bottom of it — a calculator built to flatter is a calculator a service manager stops trusting the moment he checks one number against his own experience.
Do I have to give you my email to see the result?
No. The calculation runs in your browser, the result appears on the page, and nothing is sent anywhere. Gating a number behind an email address would tell you something about how we intend to treat you.
What if the number comes out small?
Then the honest conclusion may be that outsourcing is not worth it for you yet, and we would rather you reach that conclusion from your own numbers than from a sales call. Dealerships filing a handful of claims a month usually should not be paying anyone to do it.
Next step
Replace the estimate with a result
Bring a month of repair orders and your last few denials to a call. You will get a straight answer about what is recoverable from your own paperwork, whether or not you hire us.